Data protection

POTTERS BAR BAPTIST CHURCH – General

Under Data Protection legislation the church Charity Trustees of Potters Bar Baptist Church are the Data Controller.

We keep specific information about church members (including names, addresses, phone numbers, email addresses and baptismal information) to enable the church to keep in touch with you and provide pastoral support as appropriate.

Data Protection legislation allows us to process this information as we regard it as being in the church's legitimate interest.

If you are not a church member but have provided personal information to us so that we can keep in contact with you and/or include you in our church directory we will only use you information in the way you have given us permission to. In these circumstances you may ask for your details to be deleted at any time.

Your name and contact details will be entered into our database which is held on the Minister's and Church Secretary's computers which are password protected and accessed only by the Minister and Church Secretary. Your contact details will be removed from the database once you are no longer a part of the church family – unless you ask to remain on it.

To enable us to provide adequate pastoral support to you and your family, the Minister may record information that may be regarded as sensitive. This information will be stored (in password protected documents) on the Minister's computer but the password will only be known by the Minister. This information will NOT be disclosed to anyone else without your consent.

You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a "Subject Access Request" to the Church Secretary. You also have the right to ask for information which you believe to be incorrect to be rectified.
If you are concerned about the way your information is being handled please speak to our Data Protection Trustee. If you are still unhappy you have the right to complain to the Information Commissioners Office

Privacy Notice

You may be aware that Data Protection laws are changing. This means that companies, charities and organisations have to make changes to the way they collect and manage information about people. This is true for churches too.

So what follows is a legal privacy notice from Potters Bar Baptist Church about the way in which we collect and store personal information. If you are part of our envelope giving scheme or have signed up to gift aid here there will be a separate notice issued.

In the coming days we will be asking everyone who is part of our church family, or connected to us, to fill in a new contact form, just to make sure we are both up to date and legally compliant. But for now please read on to see how we will use and store and information we have about you.